Forms

To open a PDF document you need Acrobat Reader, download it for free from the Adobe website.

The forms can be downloaded and either

printed and completed with a pen, or
completed on screen and then saved and printed.

To SAVE a form completed on screen, follow these instructions:

Select the print icon at the top OR, “Right-click” your mouse and Click “Print”
Choose destination – e.g. Adobe PDF
Click “Print”
Name the file. Use the project street name or the client’s name and the date, e.g., Anywhere St 2016-08-16
Select the folder on your computer to save the file to
Click “Save”

APPLICATION FORMS

Applicant Checklist link to checklists

Important information:

An applicant checklist must be provided with an application form
Choose the correct type of your building project i.e., dwelling checklist for residential projects
Designers – please check the checklist is completed in full and that all information requested has been provided
Missing information causes delays (cannot be accepted for lodgement)
Check your application before submitting to council
MORE INFORMATION

Amusement Device Registration and Permits
See Rides/Amusement Devices for the appropriate registration forms and permits.

Building Consent/PIM (Form 2)

PDF (205kb)
Interactive PDF (755kb)

SUBMIT with an applicant checklist

Important information:

Building Consent – i.e., all types of projects, major amendments & PIM.
Fill in the application form completely. See the APPLICATION FORM GUIDE.
Also, complete and provide the relevant Applicant Checklist(s) making sure that you have checked that all requested information has been provided.
If there is Restricted Building Work, a Certificate of Work is required. Ensure that the COW is completed in full.
If there are specified systems (safety systems) indicated on the plans, you must provide details about these systems. Complete and provide the relevant Compliance Schedule Details form(s).
BEFORE you submit your application documentation, please check it for completeness. MBIE requires that any incomplete applications will be rejected (i.e. incomplete forms/missing documents).

Major Amendment (Form 2)

BC Application form (above)

Important information:

Any major changes to an existing building consent require approval. A NEW building consent application, plans, and specifications must be submitted and approved before work begins (Building Act 2004, 45,4 (b)).
Provide the new plans and specifications, relevant Applicant Checklist(s), COW (if required), and Compliance Schedule Details forms with your application.
If the applicant is not the owner or designer, please provide the owner’s AND designer’s written an agreement for changes.
For more information see MBIE’s guide to amendments

Minor Variations

PDF (163kb)
Interactive PDF (219kb)

Important information:

See MBIE examples of Minor variations, and Building (Minor Variations) 2009 legislation, and MBIE Guidance to building consent to amendments
A handwritten and signed letter may suffice – outlining changes on the plans, and a written description of changes
Best practice to check with your local Council if it is a MINOR change
Get the designer’s & owner’s written an agreement to the changes.

Certificate of Work (COW) (Form 2A)

Prescribed Form (Form 2A)
MBIE form

Important information:

Applies to ALL Restricted Building Work projects
Must be supplied by the Licensed Building Practitioner (LBP) designing the work
Include with any MAJOR amendments – see LBP scheme
The wording and order of wording must match the Prescribed or MBIE approved form
Build it Right GUIDE and MBIE GUIDE

LBP Notification

PDF (105kb)
Interactive PDF (142kb)

Important information:

Applies to ALL Restricted Building Work projects
Best case scenario is to supply all names and details with BC application
If not, trade LBP’s details must be supplied BEFORE construction begins
NO inspections will be booked until ALL LBP’s details are supplied
LBP licensing details are checked by the BCA (allow 1-2 days)
Also, use this form if the trade LBP’s for your project change during construction. Notification of changes to LBP is required by the Building Act 2004, section 87.
MORE INFORMATION.

Notice of Owner-Builder (Form 2C)

Prescribed form (Owner-Builder Exemption Form 2c)

Statutory Declaration (Form 2B)

Prescribed form (Form 2B – need to accompany the owner-builder exemption form)
Prescribed form (Building (Forms) Regulations 2004 – layout)

Important information:

This is for Owner-Builders carrying out Restricted Building Work on their own home
Complete BOTH Forms BEFORE construction begins
Use when a homeowner starts using the Owner-Builder Obligations
Use when a homeowner stops using the exemption
MORE INFORMATION.

Record of Work (ROW) (Form 6A)

MBIE form (Interactive PDF form)

Important information:

Applies to ALL Restricted Building Work (RBW)
See Homeowners rights and obligations
Also called a Memorandum from a LBP (see LBP scheme)
ALL trade LBP’s must supply the owner, and the Council, with their Record of Work
Must be supplied to Council BEFORE, or at application for a CCC (Building Act 2004, s88)

As Laid Drainage Plan

PDF template (77kb),
(Takes a few seconds to load)

Important information:

Drain-layers can use this gridded template to draw how drains have been laid out

Code Compliance Certificate (CCC) (Form 6)

PDF (152kb)
Interactive PDF (396kb)

Important information:

Must apply for this as soon as practicable after completion of project (i.e. final inspections have been passed)
If restricted building work (RBW), owner must supply ALL Records of Work (row) with the CCC application (Building Act 2004, 92(2a))
Ideally, completion of work takes place within 2 years of BC application, or an extension of time is required
Tell council if the ownership, or the legal description, of a property has changed since BC was granted
Read Inspections & Certification information

Certificate of Acceptance (Form 8)

PDF (174kb)
Interactive PDF (588kb)

Important information:

Applies where urgent building work is carried out (to protect lives or prevent serious damage to property)
Applies where a previous owner has carried out building work without a building consent
Have similarities to a CCC that verifies that specified building work complies with building code
See MBIE website about issuing COA for further information and clarification

Compliance Schedule Amendment (CS) (Form 11)

PDF (111kb)
Interactive PDF (139kb)

Important information:

Occurs where an amendment to the specified systems within a building is made through:
– A building consent application
– Building owner’s request
– Territorial authority (council) decision
– IQP, or LBP, suggestion
Applicable under the Building Act 2004, 102 & 102a
Details of the specified systems (safety systems) must be provided – see Compliance Schedule Details
CS GUIDE and CS/ BWOF GUIDE

New Compliance Schedule

PDF (106kb)
Interactive PDF (145kb)

Note: Submit with Compliance Schedule Details Form(s)

Important information:

Occurs where the owner wishes to install new specified systems (safety & health) but a building consent is not required as no building work is being carried out:
Applicable under the Building Act 2004, 102a
Details of the specified systems (safety systems) must be provided – see Compliance Schedule Details
CS GUIDE and CS/ BWOF GUIDE

Certificate for Public Use (CPU) (Form 15)

PDF (134kb)
Interactive PDF (262kb)

Important information:

Certifies that premises affected by building work are safe for members of the public
Only applies where a building consent has been granted, but CCC has not yet been issued
Is likely to involve some form of inspection
An owner of a building is still expected to apply for CCC after building work completion
Read also Certificate for Public Use page.

Extension of Time

PDF (127kb)
Interactive PDF (180kb)

Important information:

Yet to build, but close to 1 year from BC application, see FAQ’s page (Starting building work)
Project not yet completed, but close to 2 years CCC, see FAQ’s page (Completing building work) & Building Act 2004 92 & 93
See Building Act s51 & 52
See Final Inspection and Code Compliance Certificate

Request for 2nd Hand Building Inspection / Report (not available for TCDC)

PDF (103kb)
Interactive PDF (153kb)

Important information:

Apply for the building consent BEFORE moving the building
A second-hand building needs to be inspected BEFORE you apply for a BC
See Demolition, Removal, Re-siting page.

Vehicle Crossing (HCC only)

Important information:

Follow the link to obtain the application form (from hamilton.co.nz)
MORE INFORMATION

Confirm building work is exempt OR Apply for an exemption

PDF (98kb)
Interactive PDF (200kb)

Important information:

If you are unsure if the proposed work is exempt under Schedule 1, you can apply to have it checked by your council thus avoiding illegal building work or perhaps the need for obtaining a building consent.
In certain circumstances work that should require a building consent can be granted an exemption.

Request to Record Exempt Building Work on Property File (TCDC only)

PDF (114kb)
Interactive PDF (128kb)

Important information:

Not all Councils provide this service.
Please check with your Council before submitting the form.

Other information required for your project:

Responsibility
Please refer to Owner’s and Designer’s responsibilities:

Be clear about your expectations early in the design stage of your project and
Thus save yourself money, time and frustration.

Trade Waste
For information about trade waste requirements and application forms:

See Water, Waste Water, Trade Waste & Stormwater page.

District Plan approval
Before applying for a Building Consent:

Check with the Planning Department of your local Council if a Resource Consent is needed
When you apply for a Building Consent, and
If you will need to pay Development Contributions.
Plan ahead, and be aware of the expenses that could be incurred.

Waipa District Council
Development Contribution Information Form:

Complete this form for any non-residential development (i.e. commercial, industrial, retail developments).
It is important that this information is received at the front end of the process
Before an application for a Building Consent or a Land Use Consent is lodged, to verify any issues.

Hamilton City Council
Please provide 2 sets of plans and specifications:

For projects worth $10,000 or more please supply a third-floor plan.
A Pre-Application meeting prior to lodging the application is also required.
Please contact us and book an appointment:
– This is to discuss the information required for your application
– The person attending should have a technical terminology understanding.

Matamata-Piako District Council
Please provide 2 sets of plans and specifications, and an extra floor and site plan: