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Application Forms & Checklists

 
The following documents are available to download here, or can be collected from your local Council offices. 
To open the PDF documents you will need Acrobat Reader, which is available as a free download from the Adobe website.

 

IMPORTANT NOTICE TO ALL OWNERS, DESIGNERS AND BUILDERS - Applicable from 1 March 2012 


 

If you apply for a building consent after 1 March 2012

The practitioners you use must be correctly licensed to carry out the work.

Licensed Building Practitioners (LBPs) include:

  • Designers,

  • Carpenters,

  • Roofers,

  • External Plasterers,

  • Brick and Blocklayers and

  • Foundations specialists.

Professional Engineers, Architects, Plumbers and Gasfitters are treated as LBPs and can carry out some restricted Building work.

More information.....

Note:

  • A Certificate of Work must be supplied with building consent application.  This certificate is supplied by the designer.

  • The Owner must notify the names of licensed building practitioners (LBPs) engaged in restricted building work with the building consent application.

  • Each LBP who carries out or supervises restricted building work under a building consent must, on completion of the restricted building work,—

(a)  provide the owner and the Council with a Record of Work, in the prescribed form, stating what restricted building work theLBP carried out or supervised; and

(b)  if applicable, give the owner and the Council a certificate, in the prescribed form, stating that any specified systems in the building to which the restricted building work relates are capable of performing to the performance standards set out in the building consent.

  


 

Building Forms

These forms are the same for all the Councils belonging to the Waikato Building Consent Group.  If you require assistance in selecting the correct application form or checklist please contact the Building Unit of your local Council.  

Building (Forms) regulations (s6) require that building forms must not differ in content and order of content to those forms prescribed in the Building regulations.

The Building Act (s45) requires that the application form must be filled in completely, and all requested information provided with the application.  If the application is incomplete the law prevents us from accepting the application for lodgement (Building (Accreditation of Building Consent Authorities) Regulations 2006, 7 (2) (c)).  Please check that your application is complete before bringing it to Council, this is your responsibility.  (Legislation links)

  •  Form 2   Building Consent or  Major Amendment or PIM application   PDF ( 239kb)     Word Document  (432kb)    Application Guide (PDF 193kb)

Form 2 is used for all of the above.  Section 45 of the Building Act 2004 requires that a major amendment to an existing building consent be treated as if it was a new application for a building consent. See FAQ Plans and amendments to an approved building consent for a definition of a major amendment.   To help you complete the application, read the Guide which explains each step of the application, the terms used, what information and documents you need to provide, and where to get these from.  Also get your designer to check the plans against the appropriate  Applicant Checklist for your project.

  • Memorandum from Licensed Building Practitioner ( Certificate of Work) PDF   (76kb)  Word Document (93kb)

  • Memorandum from Licensed Building Practitioner ( Record of Work) PDF (40kb)  Word Document (58kb)

  • Form 6   Code Compliance Certification Application  PDF (215kb)     Word Document  (929kb) 

Has the ownership or the legal description of this property changed since the Building Consent was Granted? If yes, can you please tell us when you apply for the CCC, or else the CCC could be issued to the original owner who applied for the Building Consent.

  • Form 8   Certificate of Acceptance Application  PDF (293kb)                 Word Document  (981kb)

  • Form 11  Amend a Compliance Schedule Application PDF (235kb)   Word Document  (910kb)

  • Form 15  Certificate for Public Use Application  PDF (254kb)               Word Document  (926kb)

  • Extension of Time Application Form ( PDF 158kb)                                  Word Document (901kb) 

Use the Extension of Time form if you haven't started your project but the 1 year starting timeframe is approaching and you still intend to build (see Lapsing a building consent), or where you need more time to complete the project but the two year timeframe for CCC is approaching (See Final inspection and Code Compliance Certificate last paragraph on page)

  • Request for a second hand building report  PDF (122kb)   Word document (902kb)   If you are considering buying a second hand building and moving it onto your property it will need to be inspected before you apply for a building consent.

  IMPORTANT NOTES: 

  • Please refer to Owner's and Designer's responsibilities.  Be clear about your expectations early in the design stage of your project and thus save yourself time and frustration. 

  • Before applying for a Building Consent, please check with the Planning Department of your local Council as to whether or not you will need to apply for a Resource Consent at the same time, and if you will need to pay Development Contributions

  • Waipa District Council  Development Contribution Information Form
    Please complete this form for any non-residential development (i.e. commercial, industrial, retail developments).  It is very important that the Waipa District Council have this information at the front end of the process before you lodge an application for a Building Consent or a Land Use Consent, in case there are any issues.

  • Hamilton City Council and Matamata-Piako District Council require: 

    • 3 copies of your floor plans with your Building Consent Application.

    • Pre-Application meetings prior to lodging the application.  Please contact us and book an appointment.  This meeting is to discuss the information that will be required with your application, so it is important that someone who can understand the technical terminology is present.

Trade waste application forms and information

 For information about trade waste requirements and application forms go to the FAQ for Trade waste

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Applicant Checklists

    

These checklists are designed to help you and your designer know what information and documents need to be provided with your application.  Please make sure your designer gets a copy of the appropriate checklist(s).  If this information is not provided, your application will be rejected or put on hold.  We will not be able to lodge or process your application until this information is received.  

If you are providing any Producer Statements with your application, please check that the statement provides adequate information and that the author of the producer statement is on Waikato Building Consent Group register.  It is the applicant's responsibility to ensure that they have employed people who are suitably qualified or trained, and who are competent to do the work for which they are employed.  The producer statement author must provide proof of their competency.  Any Producer Statement provided will be checked against the Producer Statement Checklist (see next section).  If this information has not been provided, your Producer Statement will be rejected until you provide all the required information.

Building Act Review: If you are a Designer use these checklists to help you and your staff prepare for your responsibilities under the Risk Based Consenting system and the Licensed Building Practitioners Scheme due to be implemented in 2012.  Aim to provide code compliant plans that require no requests from council for further information.  Mitigate your risk of liability by preparing now.

Please note:  if you are applying for a Building Consent at Hamilton City Council or Matamata-Piako District Council, you will need to provide 3 copies of your floor plans with your application.

  • Heater and Solar Systems  (PDF 197kb) 
    Solid-fuel heaters, solar water heaters, solar panels.

  • Pools and Spa Pools  (PDF 188kb) 
    Swimming pools, spa pools, pools capable of holding 400mm depth of water.

  • Minor Works and Farm Buildings  (PDF 206kb) 
    Retaining walls, decks (>1.5 m high), ground work, verandah, level access shower, repiling, pergola, conservatories, garages/carports, implement sheds, sleep-outs.

                                     

Note: Trade waste application should be made at this time. See information and application links for each council.  If not applied for at this time, it could result in costly rework to meet waste water requirements.

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Processing Checklists

Plans will be assessed against these checklists for compliance with the Building Act and Building Code.  Checklists are available to you and your designer as a 'ready reckoner' to ensure that all compliance areas have been addressed.  Any Producer Statement provided will be checked against the Producer Statement Checklist.  If this information has not been provided, your Producer Statement will be rejected until you provide all the required information.

Building Act Review: If you are a Designer use these checklists to help you and your staff prepare for your responsibilities under the Risk Based Consenting system and the Licensed Building Practitioners Scheme due to be implemented in 2012.  Aim to provide code compliant plans that require no requests from council for further information.  Mitigate your risk of liability by preparing now.

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Inspection Checklists 

The checklists used by the Building Inspectors are available below for download.  Each is a  'ready reckoner' available for the builder/plumber to use to check that all the required work is compliant with the approved Building Consent documents thus saving time for both yourself and Council.  All items on the checklist, big or small, must be compliant with the approved Building Consent documentation in order for the Building Officer to pass the inspection.  It is important to check that you are ready for a booked inspection, as additional costs and time delays will apply for repeated inspections. 

Building Act Review: If you are a builder or tradesperson use these checklists to help you and your staff prepare for your responsibilities under the Risk Based Consenting system and the Licensed Building Practitioners Scheme due to be implemented in 2012.  Aim to prepare for every inspection and to pass every inspection by building according to the approved building consent documentation.  Mitigate your risk of liability by preparing now.

From 1 March 2012 restricted building work must be supervised or carried out by a Licensed Building Practitioner (LBP).  These inspection checklists are one way LBP's can ensure their work is compliant and records of passed inspections may demonstrate competency to become licensed.  The checklists are available for you to use as part of your daily business undertakings.  

If you are providing a Producer Statement please check that you have provided adequate information.  Your Producer Statement will be checked against the Producer Statement Checklist.  If this information has not been provided, your Producer Statement will be rejected until you provide all the required information. 

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Producer Statements and Memoranda

The following templates can be used if you are submitting Producer Statements.  These templates contain all the required information of a Producer Statement.  If you are using a personal template please ensure you check your template against the Producer Statement Checklist to ensure all the required information has been provided. 

  • PS 3 or Memorandum Template  (PDF 140kb)   Word 97 - 2003  (46kb)  A Producer Statement / or Memorandum of completion and compliance with the approved documents.  (Note a PS3 is a document given by the constructor to the supervising engineer)

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If you require assistance in selecting the correct application form or checklist please contact the Building Unit of your local Council.

Plans and Specifications - The level of detail required

Plans and specifications form the basis of any building contract between builder and owner, and substandard plans and poor specifications may lead to litigation.  Specifications must be specific to the building project and be provided as part of the Building Consent application.
 
The clearer the documentation you provide, the smoother the application process will be.  The use of a professional building consultant, draughts person, or architect is recommended.  The plans must be clear, readable and have sufficient information to allow assessment against the performance requirements of the Building Code and the requirements of the District Plan.  An Applicant Checklist is provided with your Building Consent Application Form, or you can download both the Form and Checklist from  here.    It is important that your designer takes the time to check that all the necessary information is included on the plans.  If information is missing the application may be rejected or the processing of the Building Consent delayed (the 20 working day processing clock stops) until this information is provided by the applicant.  Save yourself delays by making sure that all the necessary information is provided at the time of application.

To give you an indication of the level of detail expected on the plans as part of a Building Consent application, here are some mock plans:  

Page last updated: 10/02/11

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